Get Involved

The Halls Creek Festival will not be taking place in 2017.  Check back with us next year.

Support

The Halls Creek Festival of Creativity is a great way to show support for your community. You may contribute in a number of ways including financial support, the provision of services, or by volunteering your time.  We have a large, engaged, diverse audience and many ways for your brand to be recognised as a leader.

If you would like to contribute to our event, please call 519-777-1374 or email info@oxfordcreativeconnections.com.

Volunteer

There are numerous opportunities to volunteer at the festival.

  • Handing out show guides and greeting visitors
  • Counting visitors and taking admission fees at the gates
  • Setting up classes, taking attendance and assisting instructors
  • Packing up the classrooms and tearing down the show
  • Guiding visitors at parking lots
  • Managing vendors as they arrive

Please call the Festival Director, Mary-Anne Murphy, at 519-777-1374 to volunteer.

Participate as a Vendor

Vendor Application (non food vendor):  If you are interested in showcasing your art work at the Halls Creek Arts Festival, please complete the application form and return it by July 30, 2016.

2017 Vendor Registration Form

or

You can now register and pay online!

Food Vendor Application: If you offer local flavours, please call the festival director at 519-777-1374.

 

Food Vendor Application: If you offer local flavours, please call the festival director at 519-777-1374.
ADDITIONAL INFORMATION FOR ALL EXHIBITORS

WHEN AND WHERE IS THE FESTIVAL?
Show: Saturday, September 9, 2017, 11:00 am – 5:00 pm and Sunday, September 10, 11:00 am -5:00 pm

Location: Halls Creek runs through the picturesque Centennial Park in Ingersoll, Ontario. Ingersoll is located on the 401 between Woodstock and London.  The park is located between the Ingersoll Cheese and Agricultural Museum and the Ingersoll Creative Arts Centre.  Please enter the park at 290 Harris Street (Museum entrance).

DEADLINE FOR APPLICATIONS
MAy 30, 2016.  (Please date your cheque with the same date that you submit your application.)

WHO IS ELIGIBLE TO ENTER?
All artists may apply. The reputation of our festival is important to us.  The design of an article must be an original idea of the exhibitor or a skillful rendering of a traditional or classic design. Kit Works, ceramics from commercial mould’s, and factory or mass-produced articles are not acceptable.  All commercially manufactured parts and commercial patterns must be subordinate to the overall design of the article. The jury reserves the right to decide on the appropriateness of all works to be included in the show.  Please note, only those items approved by the jury may be sold at the Festival.

EXHIBITOR SPACE
Each booth has a 10-foot frontage with a 10-foot depth.  There will be a limited number of double frontage booths available.  The double frontage booths will measure 20 feet wide with a 10-foot depth. The ground for some booths may not be perfectly level, therefore a flexible booth design is highly recommended. You must provide your own equipment such as tent or canopy, tables, chairs and display stands unless you choose otherwise on your application.  Please remember that this is an outdoor show and many locations are in full sunlight.  You are encouraged to have a canopy or shelter that can be used for weather protection including wind and rain.
A number of booth spaces are available in large 30’ x 120’ tents that include a canopy with walls that come down in case of bad weather, a 2 x 6 table and a chair.
Booth locations are assigned by the Festival Committee and their decision is final.  If you wish to be placed beside another artist, please mention this in your application.

VEHICLES AND TRAILERS ARE NOT ALLOWED IN THE PARK AS PART OF YOUR BOOTH DISPLAY. Space is limited to 20 participants in the large tents. Booths will be assigned on a first to apply basis.

SET UP & TAKE DOWN
You may set up your booth on Saturday, September 10th between 7:00 and 10:00 am only. Spaces will be clearly marked and numbered.  Absolutely no set-up after 10:00 a.m.  We require that exhibitors locate their booths, unload their vehicles and exit the display area. This reduces setup congestion and ensures that the park is clear of vehicles before visitors arrive.  You will be able to enter the park on Sunday morning between 8am and 10am to prepare your booth space for the second day.  Your vehicle must be moved by 10:00am on both days.

YOU MUST BE PREPARED TO HAVE YOUR EXHIBIT INTACT FOR BOTH DAYS OF THE SHOW.  UNDER NO CIRCUMSTANCES SHOULD YOU CLOSE YOUR BOOTH DOWN DURING SHOW HOURS WITHOUT CONSULTING THE SHOW DIRECTOR.

AT THE DAILY CLOSE OF THE SHOW, VEHICLES ARE NOT ALLOWED INTO THE PARK UNTIL HALF AN HOUR AFTER THE SHOW CLOSES.  THIS WILL ALLOW VISITORS THE OPPORTUNITY TO SAFELY LEAVE THE SHOW AREA.

PARKING
We have limited parking located close to the booths inside the park. This will be handed out on a first to apply basis. All cars need to be parked in their assigned spaces for the day by 10:00 a.m. on Saturday and Sunday. Cars may not be removed from the park for any reason during show hours as gates will be closed to vehicular traffic. The Town of Ingersoll has asked for a minimum 30 minute buffer between vehicle and visitor traffic for safety reasons.

SECURITY
Security will be provided on Saturday night enabling you to leave your booth set up overnight. Some exhibitors, however, pack up and remove their merchandise on Saturday evening and set-up again Sunday morning.  You are responsible for your own property and liability insurance. If your booth is located in one of the large tents, these tents will be closed each night.

PHOTOGRAPHS OF WORK
The jury process will be done only from digital photographs.  Each exhibitor must submit 5 photographs of their work via e-mail or on CD Rom.  Please provide at least two photographs in landscape/horizontal form to be used on the website.

FOOD VENDORS
There will be a variety of food vendors on-site.

IN CASE OF BAD WEATHER
The show goes on rain or shine.  Exhibitors are advised to bring protective coverings to place over and under displays in the event of rain.  Should heavy rain or wind conditions occur, exhibitors remain on site at their own risk.  If your booth is located in one of the large multi-booth tents, there are sides that drop down to protect your merchandise. The festival tenting is designed to allow the show to go on rain or shine.  Most events and activities will be tented.

CANCELLATIONS
There will be no refunds for any cancellations received after the jury selections have been made.  Booth fees will not be refunded to any exhibitor who fails to attend the show.

BOOTH SHARING
A maximum of two exhibitors may share a single booth.  Such exhibitors may choose to have their applications juried together or separately, but both exhibitors must have their work approved by the jury.

SALES AND PRICING
All exhibitors are responsible for their own sales.  No telephones or bank machines are available on site, so exhibitors accepting credit cards must make their own arrangements for authorization.  Please make sure you have change available for cash transactions. OCCI does not take commissions on sales.
At the Halls Creek Festival of Creativity, we wish to appreciate the value of the art work.  To maintain the integrity of all artisans, signs offering pricing discounts, sales or combination offers will not be permitted to be displayed in your booth.  Raffles or draws will not be permitted by the exhibitors.

WASHROOMS
Flush and portable toilets will be available.  Flush toilets are available near the museum and portable toilets are available near the centre of the park.

ELECTRICITY
There is no provision for the use of electricity for vendors.

HOW TO APPLY
Print this document and mail it.

In order to be considered, your application must include the following:

  • A completed application form
  • 5 good quality digital photographs of the work you intend to sell at the show (emailed or on CD). All photographs must be identified with your name. i.e. lsmith1.jpeg
  • A cheque or money order to cover your booth fee must be included. If your work is not accepted, your fee will be returned. Any cheques returned to us from the bank due to insufficient funds will be subject to a $30 charge. Booth space will not be guaranteed until your cheque clears.
  • A signed Halls Creek Festival of Creativity Exhibitor Contract.

SPECIAL REQUESTS
If you have a special request regarding your booth location in the Park, please note it on your application form (i.e. shaded area, etc.) We will try our best to accommodate your request but we cannot make any guarantees.

AMENITIES AND SERVICES

  • Vehicle access to your booth space during set-up and teardown.
  • Free parking near your booth space in the park.
  • Private security, patrolling park after show hours.

 MARKETING:

  • The Halls Creek Festival of Creativity Official Event Guide: Lists each artist by name, and includes booth number and location.
  • Advertised in the Ingersoll Festivals and Events brochure.
  • The Halls Creek Festival of Creativity website: Provides a searchable database with an image of your work, booth location, bio, description of work, website link, and contact information. Site will remain on-line for at least six months after the festival. hallscreekfestival.com  (Will be live by July 15th)
  • The Halls Creek Festival of Creativity Facebook page: We will feature a different artist each day on our Facebook page.
  • 15,000 full-colour brochures will be printed and distributed within the region.
  • Festival posters will be placed in local businesses in the region.
  • Radio and newspaper ads.
  • Tourism Oxford: Festival information will be available at the Tourism office and will be distributed electronically through their electronic channels.
  • Digital brochures will be available to send to your email contacts.

ACCOMMODATIONS
We are currently working on hotel discounts for vendors. Please see website for details at a later date.

THE JURY SELECTION PROCESS
A jury with extensive work and show experience will review your application.  The decision of the jury is final. Only items in the media categories approved by the jury may be sold at the Halls Creek Festival of Creativity.

COMMENTS/QUESTIONS
Please call us at 519-777-1374, or e-mail info@oxfordcreativeconnections.com